How to Increase your Productivity with Proper Time Management
Do you feel the need to become more organized and productive? Are you spending your day in some dizzy activity and then think why you haven't accomplished much? Well, then you strongly need to have proper time management strategies that help you to handle the work which is assigned to you.
With the poor planning and time management, it may be tough to fit and xi everything within the desired deadlines. In this article, we will be discussing some smart hacks related to the time management which can help you better plan your work and have time for everything that requires your attention.
Set Priorities and Goals
Always remember that focusing on time management can actually change your behaviors and not time itself. A good place to begin with time management is to eliminate your personal time-wasters. It is necessary to track the amount of time you are spending on your mobile phone while working as this can make you unproductive or slow-worker.
Create a Time Management Plan
The objective of creating a plan is to change your behaviors over time to achieve whatever general goal you have set for yourself by increasing your productivity and decreasing your stress. Hence, all you need to do is to set your specific goals but also track them over time to check whether you are achieving them or not.
Figure out your Time loss
When you want to be productive in your work, it is vital that you spend less time on your mobile phones or another type of distractions. Most of us are prey to time-wasters by stealing time which we can use much more productively. So, what are your time bandits? Do you spend too much time surfing the net, reading emails, or scrolling on Facebook and Instagram? Well, you can make use of some tracking activities that helps to figure out an accurate picture of how much time you are spending on different activities.
A good tools that can help you do this are RoundPie, Time Doctor, Toggl, Harvest and HubStuff. These apps help you to track your time, activities, and productivity.
Make a Rough plan of the day
Say if you're the project manager and you are assigned different tasks to get it done by the end of the day. You might get confused or uninterested in the beginning. But instead of procrastinating, you can try to prioritize all the tasks ruthlessly to set your performance benchmark. All you need to do is make a rough idea in your mind about the tasks according to their importance and voila you can now have all of the work completed according to the deadline.
Set Shorter deadlines
Ever procrastinated for the big work to take a long time when it can be done earlier. It usually happens that more the time you are given for a task, the less priority you will give to it. To this, you can actually set yourself shorter deadlines and if you still force to finish a faster task than ask someone to review your work form the team at a certain date.
Learn to Delegate
There are possible chances that people at your organization with better skills and time management helps to deliver some of the tasks you are struggling with. You can make use of the resource allocation tool to spot the available team members with the skills which are required for a specific task. By delegating your work you can actually show your employees how much you value their input and empower them to make decisions when required. Limit yourself to supervise them if needed as it lets your subordinates grow professionally.
Tell them NO
When it comes to the amount of the work, get to know your limits and also figure out if you are able to finish in a given timeframe. It is very crucial to deliver what you have committed to and also helps to ease out stress and feeling of burnout. It may be intimidating to say a direct no to your supervisor or a manager, but you can surely tell it in a polite manner by giving a reason or asking for postponing the deadlines. Don't let yourself get viewed as the one who refuses to work instead show why you cannot take on more tasks or negotiate over deadlines to reduce the number of new assignments.
Summing Up!
Always think ahead, plan for contingencies, prepare thoroughly and focus on specific results. Only by doing so, you can feel completely relaxed and spontaneous when the situation changes. The better you organize the factors which are under your control, the better freedom and flexibility you will have in order to make quick changes whenever they are necessary.
About the author:
Charles Richard is a Business Analyst at Tatvasoft.co.uk. and A passionate writer who loves to write that matters and believes that writing is the best media to express what you want to share with the rest of the world.
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